Alpha Omega International Dental Fraternity



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Alpha Omega

International Dental Fraternity

Constitution

& By-Laws



Approved at the 2001 Alpha Omega Annual Convention

Final – 11/7/06


Amended – 1/1/06

Amended – 1/1/2008

Amended – 1/1/2009

Amended – 1/1/2010

Alpha Omega International Dental Fraternity

Constitution

Table of Contents

Article I – Organization 3

Article II – Purposes 3


Article III – Membership 4

Article IV – Membership Procedure 6

Article V – Organizational Structure 7

Article VI – International Council 8

Article VII – Board of Directors…………………………………………………………..11

Article VIII – Administrative Committee 12

Article IX – International Officers 13

Article X – International Representatives 16

Article XI – International Justices 18

Article XII – Revenue 18

Article XII – Committees 21

Article XIV – Emblems 21

Article XV – Awards 22

Article XVI – Limitations of Liability & Indemnification 22

Article XVII – Distribution of Assets 23

Article XVIII – Amendments 23

Article XIX – Parliamentary Guide 24

By-Laws


I. Membership 25

II. Chapters 25

III. Standing Committees 25

IV. Emblems and Badges 30

V. Awards 33

VI. Revenue 33

Notes 34

CONSTITUTION


ALPHA OMEGA INTERNATIONAL DENTAL FRATERNITY, INC.
Approved at 2001 Alpha Omega Annual Convention

(Final – 4/8/02)

Article I - Organization
Section 1 - Name
The name of this organization shall be Alpha Omega International Dental Fraternity, Inc. a non-profit corporation incorporated in the State of Maryland, hereinafter referred to in this Constitution as Alpha Omega.
Alpha Omega will do business under the following name:
Alpha Omega Dental International
Section 2 - Location
The principle office of Alpha Omega shall be located as designated by the Board of Directors
Article II - Purposes
Section 1 - Mission Statement
"Alpha Omega is the international dental organization that promotes professional excellence through family, fraternal and Judaism.”

Section 2 - Creed


The objectives of the Fraternity are to promote the profession of dentistry; to establish, foster and develop high standards of scholarship, leadership and character; to inculcate a spirit of fellowship amongst all its members; to create and bind together a body of professional people who, by scholarly attainments, faithful service and the maintenance of ethical ideals and principles, have achieved distinction; to honor achievement in others; to strive for breadth of vision, unity in action and accomplishment of ideals; to commend all worthy deeds and if fraternal welfare demands, to call and counsel with its members; to accept, sponsor and develop the cultural and traditional achievements of our faith; to build within our Fraternity a triangle, the base of which is Judaism, the supporting sides Professionalism and Fraternalism.

Section 3 – Goals




  1. To be its members’ primary resource for professional education and oral health care knowledge.

  2. To be the advocate for tolerance in the dental community.

  3. To be recognized as the voice for the Jewish dental community.

  4. To be financially secure and stable in order to carry out its mission.

  5. To encourage excellence in dentistry.

  6. To provide benefits for alumni and student members.


Article III - Membership
Section 1 - Alumni Member


  1. Must be of good character and a graduate of an accredited university dental school, eligible for licensure and for membership in organized dentistry in the country of residence.

Section 2 - Student Member




  1. Must be of good character and a dental student in good standing at an accredited university dental school, which prepares the student for licensure in the country of residence.




  1. A graduate student or resident attending a dental college or hospital shall be eligible for membership in a student chapter or alumni chapter.

Section 3 - Life Membership




  1. Shall be granted to each International President at the conclusion of the term of office, including the waiver of all future dues and assessments.

Section 4 - Honorary Membership




  1. Shall be awarded to all recipients of the Achievement Medal.

  2. May be awarded by the International Council.

  3. Honorary Members also become Honorary Members of their local alumni chapter.

  4. Shall be exempt from all future dues and assessments.

  5. Shall have no voting privileges, nor hold any elected office, but may serve on committees at the discretion of the President.

Section 5 - Emeritus Membership




  1. Shall be awarded to each member who has attained the age of 65 years and has been a member of Alpha Omega for the past 40 years.

  2. New Emeritus members who are still practicing dentistry shall pay half dues.

  3. Emeritus members who are no longer practicing dentistry shall have all future dues and assessments waived.

  4. All Emeritus members shall be encouraged to maintain an annual contribution to the Alpha Omega Foundation.

Section 6 - Retired Membership




  1. Shall be awarded to each alumni member who is completely retired from dentistry.

  2. Annual dues for retired members shall be half of the amount paid by an active alumni member.

  3. A Retired member must have been a member in good standing for five consecutive years before applying for Retired status.

Section 7 – Associate Membership




  1. Shall be available for any non-dentist who wishes to be affiliated with Alpha Omega.

  2. Annual dues shall be set by the International Council.

  3. May register for conventions and seminars at the same rate as full members.

  4. Shall have no voting or representation rights, nor hold any elected office, but may serve on committees at the discretion of the President.

  5. Shall receive publications as approved by the International Council.

  6. An Associate Member and/or an Honorary Member may be appointed by the International President, with the approval of the Board of Directors, to serve as a member of the Board of Directors with full voting rights and privileges. This member may serve a maximum of six(6) consecutive annual appointments. No more than two (2) Associate/Honorary Members shall serve on the Board of Directors at any given time.

Section 8 – Corporate Membership




  1. Shall be available to a business or principal of a business that supports the goals of Alpha Omega.

  2. May register for conventions and seminars at the same rate as full members.

  3. May participate in the sponsorship of Fraternity (and Foundation) functions and may advertise in Fraternity (and Foundation) publications.

  4. Shall have no voting or representation rights.

  5. Shall receive publications as approved by the International Council.

  6. Annual dues shall be set by the International Council.


Article IV - Membership Procedure
Section 1


  1. A chapter must vote on its proposed candidate(s) for student, alumni or associate membership.

  2. Acceptance to membership shall be by a majority vote.

  3. Members transferring from one chapter to another automatically qualify for membership.

  4. Student members are automatically accepted into an alumni chapter of their choice upon graduation.

Section 2




  1. Chapters shall submit completed membership applications, along with the appropriate fees, to the headquarters office.

  2. Candidates' names must be published and must be approved by a majority of the International Council.

Section 3


Members of any other dental organization or fraternity which holds membership in the American Dental Interfraternity Council or any other similar national or international body are eligible for membership in Alpha Omega, as governed by all other paragraphs of this Article.
Section 4 - International Membership


  1. Shall be available for all dentists and dental students who do not live, practice or attend a dental school within a reasonable distance of a chapter.

  2. Individual cases may be appealed to the International Justices.

  3. All current International Alumni members (as of 12/01/01) shall have the right to remain as such.

Section 5


Corporate membership candidates shall be approved by the Board of Directors.
Article V - Organizational Structure
Section 1 - Composition
Alpha Omega is comprised of members and chapters throughout the world.

Section 2 - Chapters




  1. Alpha Omega shall create local alumni and student chapters upon petition of a minimum of seven (7) members or qualified candidates for membership. International Alumni and Student chapters shall be available for members in areas where there are not sufficient members for a chapter.

  2. The International President may grant a provisional charter under conditions of Section 2a above and of Article IV Section 2. The chapter must then be presented for ratification by a majority vote of the International Council

  3. Student chapters shall be named according to the location of the school and, in rotation, according to the Greek alphabet.

  4. Alumni chapters shall be named by geographical designation.

  5. Chapters shall be subject to this Constitution, and the By-Laws, policies, rules and regulations of the International Council.

  6. Chapters shall be subject to all applicable civil laws.

  7. Chapters shall file their local Constitution with Alpha Omega Dental International.

  8. Chapters shall file regular activity reports with the International Council, including all Continuing Education programs.

  9. Chapters shall be able to enact any legislation applicable to their own members that does not conflict with International policy.

  10. Chapters shall be able to vest their own judicial powers with all decisions appealable to the International Justices.

  11. Chapters must file their own annual returns to all applicable tax and registry departments.

Section 3 – Regional Representation


a) Two or more chapters within a geographic area may combine for fiscal and programming efficiencies.

b) These chapters may select a representative to communicate directly with the Board of Directors or any Officer.

c) The President may designate a temporary regional representative if circumstances call for such action.

Article VI - International Council
Section 1 - Composition
The International Council shall be composed of:


  1. Board of Directors

  2. The International Officers

  3. All Past International Presidents

  4. Duly elected chapter delegates

  5. International Representatives as specified.

  6. Members at Large to the Alpha Omega Foundation

  7. Past members of the Board of Directors who have served three or more years in that office shall be members of the International Council for a period of three years immediately following their term(s) of office.

Section 2 – Powers of the Members of the Council




  1. All delegates shall have the right to vote on all general business and to vote in all elections brought before the Council.

  2. Members of the Board of Directors, Past International Presidents and other members of the Council shall have the same rights as described in section 2 a (above).

  3. Student delegates shall have the right to vote on all general business before the International Council and to vote in all elections.

Section 3 - Vacancies




  1. Presidency - In the event of a vacancy, or inability to discharge the duties and powers of the Presidency, the position shall be filled by the President Elect and then, if further vacancy occurs, the Board of Directors shall elect a senior (three years or more) member to fulfill the vacant term of office.

  2. In the case of a vacancy or the inability to discharge the duties of the President Elect, the Board of Directors shall elect a senior (three years or more) member to fulfill the vacant term of office.

  3. In the case of a vacancy or the inability to discharge the duties of any other International Officer or Director, an interim appointment shall be made by the International President to fulfill the balance of the term of office.

Section 4 - Board of Directors


Directors shall be elected for an unlimited number of terms, but may not serve more than two consecutive three-year terms as follows:

  1. At-Large: Two directors (eliminating one in 2010 and one in 2011)

  2. Regional Directors

    1. US: two directors based on 1-1500 paid/life members

    2. Canada: two directors based on 1-1500 paid/life members

    3. Non North America: two directors based on 1-1500 paid/life members

    4. Student Representatives to the Board of Directors: two representatives based on 1-1500 paid student members.

    5. One director, who has graduated dental school less than ten (10) years at the time of election shall be elected by the members of the International Council

    6. An additional regional director shall be added to categories one, two, and three for each additional 1500 paid/life members or part thereof. These numbers will be based on the final membership listings of the previous fiscal year.

Additional student representatives shall be added to category four at one

representative per each additional 1500 paid members above the baseline.



    1. No chapter may have more than one member serve as a regional director or student representative on the Board of Directors (as defined in sections 1,2,3 and 4).

    2. Paid members will include members paying dues which will arrive at parity

on a schedule previously approved by the International Council.
Section 5 - Chapter Delegates


  1. Each subordinate chapter shall be allocated delegates to the International Council, based on fully paid/life members including those on alternative dues schedules, as follows:

7 - 25 members: one delegate

26 - 75 members: two delegates

76 - 150 members: three delegates

151 - 250 members: four delegates

251 - 350 members: five delegates

351 - 450 members: six delegates

451 - 550 members: seven delegates

551 - 650 members: eight delegates

651 - 750 members: nine delegates

751+ members: ten delegates


  1. Chapters may designate alternate delegates to fill vacancies that may occur during the meeting of the International Council.

Section 6 - International Delegates




  1. The International Alumni and the International Students shall each be entitled to two delegates to represent members who do not belong to chapters.

  2. The Immediate Past International President shall oversee the election of those delegates from among the International members attending the International Council meeting.

Section 7 - Meetings




  1. The International Council shall hold an annual meeting at a time and place determined by a previous vote of the International Council.

  2. A quorum shall consist of 40 delegates including three International officers and eight members of the Board of Directors.

  3. A special meeting of the International Council may be called by the International President who shall give a minimum of 30 days notice, fixing the date, time and place and stating the specific business to be considered.

  4. A quorum for a special meeting shall be three International officers, eight members of the Board of Directors and representatives from 20 chapters, of which at least 12 must be alumni chapters.

Section 8 - Powers of the International Council




  1. Elect the International President-Elect.

  2. Elect the International Treasurer, International Secretary and International Editor for three year terms.

  3. Elect the At-Large members of the Board of Directors.

  4. Elect the Candidate Search and Qualification Committee at large members.

  5. Define the duties of its Officers,.

  6. Provide revenue, control property, and appropriate funds.

  7. Provide for chartering and suspension of Chapters,.

  8. Provide operating guidelines for Chapters,.

  9. Establish rituals and emblems.

  10. Impeach or remove an Officer for just cause, by an affirmative vote of 3/4 of those present and authorized to vote.

  11. Annually elect two Alumni representatives to the Executive Board of the Alpha Omega Foundation for three year terms and one student representative for a one-year term.

  12. Establish and present awards.



  1. All actions and resolutions of the International Council shall take effect on January 1 following the meeting, unless otherwise provided.

  2. Amend and ratify the annual budget as presented by the Board of Directors.

  3. Elect the International Student Representatives


Article VII – Board of Directors
Section 1 - Composition


  1. The Board of Directors shall consist of the International President, International President Elect, the International Treasurer, the International Editor, International Secretary, the Immediate Past International President, the International Student Representatives and the elected Board members.

  2. The Chairman of the Board of the Alpha Omega Foundation shall be an ex-officio, non-voting, non-funded member.

  3. The Chief Staff Officer shall be ex-officio and non-voting.

Section 2 - Powers




  1. The Board of Directors shall be responsible for all pertinent business between meetings of the International Council.

  2. All actions of the Board of Directors shall be reported at the subsequent International Council meeting and will be binding unless revoked by the International Council.

  3. Shall elect the International Convention Representative.

  4. Shall review, amend, if necessary, and approve the annual budget which the Finance Committee will submit to the Board prior to the International Council Meeting. The final budget will be presented to the International Council by the International Treasurer as the representative of the Finance Committee and Board of Directors.

  5. Unbudgeted expenditures made by the Board of Directors may not exceed 5% of the annual budget established by the International Council.

  6. Shall ratify the selection of the International Marshal.

Section 3 – Duties




  1. Sole policy making body between Council meetings.

  2. Administers the decisions and policies of the International Council.

  3. Makes recommendations on the allocation of resources.

  4. Ensures that AO has a clearly established direction, strategic plan, and oversees the implementation of the plan.

  5. Focuses on identifying outcomes and ends to be accomplished.

  6. Accountable for the association’s overall financial health.

  7. All staff and committees are responsible to the Board of Directors.

  8. Oversees AO’s portfolio of programs and services.

  9. Oversees, directs, tracks and holds accountable all volunteer structures.

j) All committee chairs and Board members will make all reports to the

Board of Directors as directed

k) Shall oversee and direct headquarters office

Section 4 - Meetings


  1. Shall meet face-to-face at least two times per year.

  2. Shall hold at least two scheduled conference calls each year.

  3. The International Treasurer shall determine travel reimbursement for these meetings within budgetary limits.

Section 5 – Attendance




  1. Members must attend a minimum of five out of six face-to-face meetings and take part in all conference calls over their three-year term.

  2. Members are require to attend all business sessions of the International Council

  3. Failure to meet this requirement, without just cause, will result in automatic removal from the Board.



Article VIII – Administrative Committee
Section 1 - Composition
The Administrative Committee shall be composed of the International President, International President Elect, the International Treasurer, the International Editor, the Immediate Past International President, and the International Secretary.
Section 2 – Powers


  1. Shall administer the directives of the International Council and the Board of Directors.

  2. Shall conduct all business of Alpha Omega between the meetings of the Board of Directors.

Section 3 - Meetings




  1. Meetings of the Administrative Committee shall be called by the International President as needed.

Article IX - International Officers
Section 1 - Eligibility
a) Candidates for President-Elect must have been a dentist for ten years, a member of Alpha Omega for ten years and have served as an International Officer for three years (i.e. previous terms served as Regent, Trustee, Marshal, Deputy Marshal and Co-Marshal shall be counted towards fulfillment of this requirement.)


  1. Candidates for International Treasurer, Editor and Secretary or Board of Directors must have been a dentist for at least five years and a member of Alpha Omega for at least five years.

  2. International Student Representative candidates must be second or third year dental students and must have previously attended at least one convention or one leadership seminar.

  3. An International Officer shall hold only one elective office at a time.

Section 2 – Nominations for Board of Directors and Representatives




  1. Shall be presented in advance to the headquarters office and published in an official publication.

  2. The Candidate Search and Qualification Committee shall seek out potential future leaders.

  3. All candidates’ eligibility must be certified by the Candidate Search and Qualification Committee.

  4. Additional nominations for positions to be elected by the International Council may be made from the floor at the International Council meeting subject to meeting eligibility requirements.

  5. All candidates must be present at the International Council meeting except those deemed by the Administrative Committee to have just cause for absence from the International Council Meeting.

  6. All candidates for the position of International Editor, International Treasurer, International Secretary, Convention Representative and Convention Marshals must submit to Headquarters their intentions and qualifications by June 30th prior to the International Council Meeting.

Section 3 – Elections of International Officers and Representatives




  1. International Council elects President-Elect, Treasurer, Secretary, Editor, At-Large Directors, Student Representatives and Members At-Large to the Foundation.

  2. International Council ratifies elections of USA, Canadian and Non-North American Directors.

  3. Contested elections shall be held at the International Council meeting by closed ballot.

  4. Rules for election shall be set by the International President in consultation with the Administrative Committee.

  5. Rules for election of geographic members (Section b) of the Board of Directors shall be set by the International President in consultation with the Administrative Committee.

  6. All elective offices shall be filled in the following order:

    1. President-Elect

    2. Board of Directors

    3. Members At-Large to the Foundation

  7. The President-Elect, having completed the term of that office, shall automatically succeed to the Presidency without standing for election.

Section 4 - Duties and Powers of Officers


a) International President

  1. Shall preside at all meetings of the International Council, the International Board of Directors and the International Administrative Committee.

  2. Shall appoint all committee chairs and committee members not otherwise provided for.

  3. Shall appoint the Parliamentarian for the International Council Meeting.

  4. Shall serve as an ex-officio member of all committees.

  5. Shall present a complete annual report at the International Council meeting.

  6. Shall have the authority to sign warrants drawn on the treasury.

  7. Shall present the Achievement Award, Honorary Membership, Meritorious Service Award, Certificate of Merit and Chapter Charters..

  8. May suspend either conditional or permanent charters for just cause or for failing to meet the requirements of a chapter. The suspension shall remain in effect until consideration by the next International Council meeting.

  9. Shall be the sole spokesman for Alpha Omega unless such authority shall be specifically delegated to another officer or member for a specific time and place.

  10. Shall request periodic reports from all officers and chapters.

b) International President Elect



  1. Shall fulfill the duties of the International President in the event of a vacancy in that position.

  2. Shall be in charge of international seminars.

  3. Shall supervise the election of delegates for the International Alumni and Student Chapters.

  4. In matters of protocol shall be the second ranking officer.

  5. Shall serve as the representative to the American Dental Interfraternity Council (ADIC).

c) International Treasurer



  1. Shall be responsible for all financial records and all funds of Alpha Omega.

  2. Shall submit an annual budget as approved by the Board of Directors to the International Council for consideration and approval.

  3. Shall have the accountant prepare an annual report at the end of each fiscal year and present it at the following International Council meeting.

  4. Shall have the authority to sign warrants drawn on the treasury.

  5. Shall oversee the functioning of all financial matters of the headquarters office.

  6. Shall sign all budgeted and unbudgeted non-convention contracts. Unbudgeted contracts with a value of more than $5,000 will require approval from the Board of Directors.

  7. May waive dues for illness, disability or other just cause, upon application of the member.

  8. Shall be elected by the International Council to a three year term of office and may serve a maximum of two consecutive terms (six years).

  9. Is not in the line of succession to the Presidency.

  10. May choose to run for President-Elect at the completion of an elected term of office. Must notify the Candidate Search and Qualification Committee and the Board of Directors in writing of intent to seek election to the office of President-Elect at least six months prior to the International Council meeting.

  11. Shall chair the Finance Committee.

  12. Shall co-sign all hotel convention contracts along with the International Convention Representative

  13. Shall have the accountant prepare an annual report at the end of each fiscal year and present it at the following International Council meeting;

d) International Secretary

1) Shall be the Director of Membership Services and work closely with the

Executive Director on all membership matters

2) Shall be responsible for all records of the fraternity including the proceedings

of the International Council and the Board of Directors.



    1. Shall be the liaison with the International headquarters office.

    2. Shall work with convention Marshals and staff to coordinate all arrangements for all fraternity business held during the annual convention.

    3. Shall make arrangement for fraternity business at the annual convention.

    4. Shall be elected to a three year term by the International Council and may

serve a maximum of two consecutive terms.

    1. Shall oversee the publication of the International Newsletter at the discretion

of the International Editor.

    1. Is not in the line of succession to the Presidency.

    2. May choose to run for President-Elect at the completion of an elected term of office. Must notify the Candidate Search and Qualification Committee and the Board of Directors in writing of intent to seek election to the office of President-Elect at least six months prior to the International Council meeting.

    3. Shall request periodic reports from all officers, committees, chapters and Board members to be presented to the Board of Directors and/or the International Council for proper review

e) International Editor



  1. Shall serve as Editor-In-Chief of the Alpha Omegan.

  2. Shall assist headquarters staff in the publication of all Alpha Omega publications;.

  3. Shall be responsible for Alpha Omega public relations and publicity.

  4. Shall be elected to a three year term by the International Council and may serve an unlimited number of consecutive terms.

  5. Is not in the line of succession to the Presidency.

  6. May choose to run for President-Elect at the completion of an elected term

of office. Must notify the Candidate Search and Qualification Committee and the Board of Directors in writing of intent to seek election to the office of President Elect at least six months prior to the International Council meeting.
f) Immediate Past International President

  1. Shall serve as an International Justice for three years.

  2. Shall serve as Chair of the Meritorious Service Award Committee.

  3. In matters of protocol shall be the third ranking International Officer.

  4. Shall serve as chair of the Candidate Search and Qualification Committee.



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