Algonquin College Data Entry Spelling Guidelines These spelling and word usage guidelines are for use in Algonquin College Monographs, onCourse, and Calendar program descriptions and should be used in combination with the Canadian Press Stylebook* and the Canadian Press Caps and Spelling guide.**
Commonly Used Word List
Example and Notes
Do not use ‘CD’ or ‘compact discs’ (CP)
If referring to the name of a specific US site, use center.
In general, always use double quotation marks except for headlines and quotes within a quote.
Place periods and commas inside closing quote marks; colons and semicolons go outside.
Use quotation marks to set off a significant word or phrase but not around routine words or phrases.
“The radio is on” said the girl.
“I can’t hear you,” the girl said.
Correct: His first ship was an old “rustbucket”.
Not: The minister replied that the economy is “improving”.
Write all numbers from one to nine in words.
Use numerals for numbers 10 and greater.
If the number begins a sentence, spell it out in full.
When writing a combination of numbers, that is, listing two numbers related to the same item, write them like this:
Write out dollar amounts
Use decimal points only if there are cents included in the dollar amount.
For a complete list, see CP Caps and Spelling, page 204
One, five, ten
25, 100, 85
Fifty students passed the course.
Lowercase for college/university unless it is part of a name of a college.
If you can replace the word ‘college’ with the word ‘Algonquin’, capitalize College.
College’s schools or faculties
Uppercase the proper name of schools
Algonquin College standards
The College standard....
Algonquin College’s School of …
The Algonquin College School of Business
York Collegiate Institute
London School of Economics
In course or program descriptions, use initial caps for the title of the course or program when you refer to a specific course or program:
Courses include Financial Accounting, Human Resources, Marketing, ....
Students learn about marketing, financial accounting, and human resources...
Academic degrees and honors:
Compound abbreviations are written without spaces.
Mixed abbreviations that begin and end with a capital letter do not take periods.
College-specific terms in program/course descriptions:
Note: Do not use semester, use ‘term’ or ‘level’.
When referring to a specific major or minor, capitalize the ‘M’:
Level 01, Level 02, Level 03...
In the first three levels, students....
All English Majors
A Major in English
A Bachelor of Arts with a Minor in English.
Students choose their major area of study
Write phone numbers with dashes:
Note: To comply with government regulations, iconology must be used for telephone, toll-free, and fax numbers, URLs, and email addresses. Marketing has the icons and will ensure that Publishing includes the icons in publications, as required.
613-727-4723 ext. 1111
Use commas between the elements of a series but not before the final and.
Use commas with transition words:
When in doubt, err on the side of too few commas.
Men, women, children and pets.
Breakfast consisted of cereal, eggs, and croissants and butter.
, as well as
, such as
Used to separate statements closely related to be used as separate sentences.
Used to separate phrases that contain commas.
Used to precede explanatory phrases introduced by for example, namely, that is.
“I never read a book before reviewing it; it prejudices a man so.”
Some pleasures cost next to nothing; for example, reading.
There are two correct ways to enter bulleted items.
(a) For a bulleted list when the items in the list are not complete sentences, do not capitalize the first word and do not put punctuation at the end of each item.
The following tips are for writing the course description:
Use only present tense and active voice.
Use simple sentence structure and concise language.
Use gender-neutral language.
Avoid using “all caps”, “quotation marks”, and *asterisks*.
Avoid using brackets in sentences. Try writing a second sentence to capture the information.
Use the % symbol only when referring to mathematical results.
Use figures for all numbers with fractions.
Spell out and hyphenate common fractions used alone.
A grade of 25%.
What percent of people eat carrots?
Three-quarters of the boys...
One-half of the students...
Use a colon to separate hours and minutes.
If the time being referenced is on the hour:
When using an acronym or abbreviation, spell out the full name on first reference followed by the acronym/abbreviation in parenthesis. Then use the acronym/abbreviation in the remainder of the text.
Note: An acronym is an abbreviation pronounced as words.
Acronyms formed with the first letter of each word are all caps.
Acronyms formed from initial and other letters are in caps and lowercase.
Acronyms that have become common words are not capitalized.
The NATO (North Atlantic Treaty Organization)...(an acronym)
The British Broadcasting Corporation (BBC).....(an abbreviation)