3. File Upload



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Wisconsin Department of Public Instruction Chapter 3Version 1.0

Wisconsin Student Locator System User/Training Manual

3. File Upload

All files that you create outside of the WSLS must be uploaded into the WSLS in order to process. These files must be in either a CSV or XML format. This should be the same format that is specified for your School on the District/School WSLS Preferences screen. Schools that use the Mass Student Entry screen in the WSLS to enter their students will not use the File Upload screen to upload their files. Once the data entered on the Mass Student Entry screen is submitted () the file will be automatically uploaded for processing in the WSLS.


What do you need to do?

  • You have a file (in XML or CSV format) created by your student information system or by someone at your school and you need to get it into the WSLS for processing. Perform sections:

  • View the File Upload screen. Perform sections:


3.1 Access File Upload





Each file created outside of the WSLS must be uploaded into the system in order to be processed.
Note: User access to this screen is based on the role assignment of the user.


3.1.1 To Access the File Upload Screen:


Access File Upload

  1. Click on (Select) File Upload on the main menu.



View File Upload screen

  1. Allow User access to the File Upload screen.






3.2 Upload File to WSLS


3.2.1 To Select a File for Upload:


Select a file


  1. Click on (Select) Browse.



  1. The file that you created in your Student Information System or at your District/School that contains data to be processed in the WSLS is stored in a directory designated by your Student Information System vendor or your District /School.



Note: DPI does not know your directory name.

  1. You will enter the directory (such as: c:\WSLS\OUT\*) in the File name field or select the folder and click on Open.



  1. A list of files will be displayed to choose from. You will select a file name to upload and select Open.





3.2.2 To Upload the File:


Upload selected file



  1. The Choose File box will be closed and the selected file name will be shown in the text box beside the Browse button on the File Upload screen.

  2. Select Upload () and the file will be pulled into the WSLS for processing.


3.2.3 Can’t Find Your File:





  1. Are you looking in the correct directory?

  2. Check your file name.

  3. Contact your Student Information System vendor.



3.3 View File Upload Screen





A user may have Write access or Read Only access to this screen. If your role assignment has Read Only access to this screen, you will not be able to perform the Browse or Upload functions on this screen. The screens shown in this chapter are for a user with Write access.


3.3.1 To View the File List:


View file list in directory

  1. Click on (Select) Browse.



  1. The file that you created in your Student Information System or at your District/School that contains data to be processed in the WSLS is stored in a directory that your Student Information System vendor set up or that your District/School set up.



Note: DPI does not know your directory name.

  1. You will enter the directory (such as: c:\WSLS\OUT\*) in the File name field or select the folder and click on Open.



  1. A list of files will be displayed to choose from. You will select a file name to upload and select Open.



View File Upload screen



  1. The Choose File box will be closed and the selected file name will be shown in the text box beside the Browse button on the File Upload screen.




3.4 Exit Screen or Change Role Selection


3.4.1 To Return to the Main Menu:





  1. Click on (Select) on the navigation bar at the top of the page.



  1. User is returned to the WSLS Main Menu.





3.4.2 To Select a Different Role:


Change Role

If you are assigned to more than one Role and/or District and/or School you may change your selection by performing the following steps.

  1. Click on (Select) on the navigation bar at the top of the page.



  1. If you have the Select Role icon shown on the Main Menu screen then you are assigned to more than one Role and/or District and/or School.



  1. Click on (Select) on the navigation bar at the top of the page.

  2. You are returned to the Role Selection screen.



  1. You may select another Role.



3.4.3. To Exit WSLS:





  1. Click on (Select) on the navigation bar at the top of the page.




  1. You will exit the WSLS and be transferred to the Logoff screen.



  1. To close your browser click on the X () in the upper right corner of the page. Note for some User’s this may be a white X with a red background, yet for other User’s it may be a black X with a gray background.




12/14/2016


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